1. Introduction
Preservation Business Solutions & Consulting Ltd. ("Preservation", "we", "our", or "us") is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, store, share, and protect personal data obtained through our website and in the course of our consulting engagements.
This policy complies with the Data Protection (Privacy of Personal Information) Act, 2003 (Chapter 324A) of The Bahamas ("the Act"). We also voluntarily apply the principles of the General Data Protection Regulation (GDPR) as a best-practice standard across all our projects, in accordance with our internal Secure Web Development Standard.
2. Data Controller
Organisation: Preservation Business Solutions & Consulting Ltd.
Registered in: The Commonwealth of The Bahamas
Contact: Contact Us or use the details on our Contact page.
3. Personal Data We Collect
We collect personal data only when you voluntarily provide it or when it is necessary for us to deliver our services. The categories of data we may collect are:
- Contact information: Name, email address, phone number, and organisation name submitted through our Contact form.
- Enquiry data: The nature of your enquiry, service area of interest, and any other information you choose to include in your message.
- Technical data: IP address, browser type, operating system, and page visit data collected through analytics tools (if you have consented to analytics cookies).
- Cookie data: Information stored in cookies placed on your device in accordance with your consent preferences. See our Cookie Policy for full details.
We do not collect sensitive categories of personal data (such as health data, biometric data, or financial account data) through this website.
4. How We Collect Data
- Directly from you: When you complete and submit our Contact form.
- Automatically: When you visit our website, certain technical data may be collected through server logs and analytics tools, subject to your consent.
- From cookies: Cookie data is collected in accordance with your consent preferences. See our Cookie Policy.
5. Why We Process Your Data
| Purpose | Category of Data | Lawful Basis |
|---|---|---|
| Responding to your enquiry | Contact information, enquiry data | Legitimate interests (pre-contractual communication) |
| Providing consulting services | Contact information, engagement data | Performance of a contract / Legitimate interests |
| Website analytics | Technical data, cookie data | Consent |
| Security and fraud prevention | Technical data, IP address | Legitimate interests |
| Legal compliance | All categories as required | Legal obligation |
6. Third Parties
We do not sell, trade, or rent your personal data to third parties. We may share data with:
- Service providers: Technology providers who host, maintain, or support our website, subject to data processing agreements.
- Analytics providers: If you have consented to analytics cookies, anonymised usage data may be shared with analytics tools.
- Legal and regulatory authorities: Where required by law, court order, or regulatory obligation.
Any third party receiving your data is required to handle it in accordance with applicable privacy law and our data protection standards.
7. International Data Transfers
Our website may be hosted on servers outside The Bahamas. Where personal data is transferred internationally, we take steps to ensure that appropriate safeguards are in place, consistent with the requirements of the Act and our GDPR-aligned best-practice standards.
8. Data Retention
| Data Category | Retention Period |
|---|---|
| Contact form submissions | 24 months from date of last contact, unless an engagement is established |
| Client engagement records | 7 years from project completion, in accordance with legal and commercial record-keeping requirements |
| Analytics data | As defined by the analytics provider; typically 14–26 months |
| Cookie consent records | 12 months, or until consent is withdrawn or updated |
| Server/access logs | 90 days |
9. Your Rights
Under the Data Protection (Privacy of Personal Information) Act, 2003, you have the right to:
- Access your personal data held by us;
- Correct any inaccurate or incomplete personal data.
In line with our voluntary adoption of GDPR principles as a best-practice standard, we also recognise and honour the following rights where applicable:
- Erasure (right to be forgotten) — subject to legal and contractual obligations;
- Restriction of processing — where you contest accuracy or object to processing;
- Data portability — where processing is based on consent or contract and carried out by automated means;
- Object to processing based on legitimate interests;
- Withdraw consent at any time, without affecting the lawfulness of processing before withdrawal.
To exercise any of these rights, please contact us through our Contact page. We will respond within 30 days of receiving your request. We may need to verify your identity before processing your request.
10. Cookies
We use cookies on this website. Our Cookie Policy explains in detail what cookies we use, why we use them, and how you can manage your preferences. You can view our Cookie Policy here. You can also update your cookie preferences at any time using the Cookie Preferences link.
11. Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. These measures include: encrypted communications (HTTPS/TLS), access controls, regular security reviews, and staff awareness of data protection obligations. We cannot guarantee absolute security of data transmitted over the internet, but we take all reasonable steps to protect information in our control.
12. Complaints
If you have concerns about how we handle your personal data, please contact us in the first instance. If you are not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commissioner of The Bahamas.
For clients located in GDPR-applicable jurisdictions, you may also have the right to lodge a complaint with your local supervisory authority.
13. Contact Us
For any privacy-related enquiries, requests, or concerns, please contact us through our Contact page.
14. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our data practices, legal requirements, or services. The "Effective Date" at the top of this page will be updated whenever the policy changes. We encourage you to review this policy periodically. For significant changes, we will provide a more prominent notice.
Document reference: PBSC-PP-001 | Version 1.0 | 14 July 2026